Constitution & Bylaws
SICB Constitution and Bylaws (PDF)
Divisional Bylaws:
BYLAWS
DIVISION
OF ANIMAL BEHAVIOR
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BYLAWS
DIVISION OF COMPARATIVE BIOMECHANICS
(Amended
January 2019) Article I. Purpose
The purpose of this Division shall be to encourage and to advance research and teaching of comparative biomechanics, and to facilitate communication and free exchange of ideas among scientists within biology and among other disciplines of science.
Article II. Name
The official name of this Division shall be "The Division of Comparative Biomechanics of the Society for Integrative and Comparative Biology."
Article III. Organization
The Division of Comparative Biomechanics, being one of the various divisions of the Society for Integrative and Comparative Biology, shall be governed by the Constitution and Bylaws of that Society.
Article IV. Membership
Any member of the Society for Integrative and Comparative Biology may, without payment of additional dues, become a member of this Division by registration with the SICB business office.
Article V. Officers
Officers of the Division shall be a Chair, a Chair-Elect, a Past Chair, a Program Officer and a Secretary; these officers shall comprise the Divisional Executive Committee. They shall be elected by a plurality vote of the members conducted by a ballot prior to the annual meeting by a procedure consonant with the Bylaws of the Society for Integrative and Comparative Biology. At least two candidates should be placed on the ballot. In the event that the election results in a tie, the outcome will be determined by a majority vote of the elected officers of the Divisional Executive Committee. If the votes cast by the Executive Committee result in a tie, the deciding vote will be determined by the divisional Chair. A brief biography of each candidate shall be made available on the ballot. The term of office of all elected officers and appointed representative shall begin at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire. In the case when a divisional office is unexpectedly vacated, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the Chair, in consultation with the Divisional Executive Committee, will appoint someone to serve until elections can be held to fill the position. If the office of Divisional Chair is vacant, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
Article VI. Chair
The Chair shall promote the interests of the Division, preside at the business meetings of the Division, represent the Division on the Executive Committee of the Society, appoint the Nominating Committee at the annual meeting preceding advancement to office of the new officers and, in accordance with Article XI, appoint other committees as may be desirable. The Chair shall serve for two years without eligibility for re-election.
Article VII. Chair-Elect
The Chair-Elect shall assist the Chair and act for the Chair when the latter is absent. The Chair-Elect shall serve for a period of two years and then be automatically advanced to the Chair. The term of the Chair-Elect will be synchronous with the Chair. If called upon, the Chair-Elect shall assist the Program Officer with the organization of symposia. He/She shall sign all proposals to federal granting agencies on behalf of the Division.
Article VIII. Past Chair
Upon expiration of the term of office, the Chair shall automatically become the Past Chair. The Past Chair shall serve on the Divisional Executive Committee. The Past Chair shall serve for two years.
Article IX. Program Officer
The Program Officer shall arrange for the programs of the Division. This person shall serve two years, asynchronous with the Chair-Elect, without eligibility for re-election.
Article X. Secretary
The Secretary shall be editor of the Newsletter of the Division, shall be the recording secretary of the Division, and shall perform such other duties assigned by the Chair. This officer shall serve a term of two years, synchronous with the Program Officer, and shall be eligible for re-election.
Article XI. Executive Committee
The elected officers of the Division and the immediate Past-Chair shall comprise the Executive Committee of the Division. Members of the Executive Committee shall confer informally on all matters of policy and shall conduct the affairs of the Division.
Article XII. Committees
Each year the Chair shall appoint a Nominating Committee of three members. The Chair may appoint such other ad hoc committees as are desirable. Standing Committees may be established or discontinued by the concurrence of, and in such manner as may be determined by, the Executive Committee.
Article XIII. Finances
The expenses of the Division shall be paid from the treasury of the Society and in any year may not exceed the sum allotted to the Division. The Chair shall authorize all disbursements and coordinate financial procedures with the SICB Business Manager.
Article XIV. Meetings
A business meeting of the Division shall be held at least once a year. A business meeting shall be held in conjunction with any general meeting of the Division if called either by the Chair or by 15 members of the Division. The place and time of general meetings shall be determined by the Executive Committee in accordance with policy ratified at a business meeting. Notice of meetings shall be sent to all members at least 60 days in advance.
Article XV. Amendments
These Bylaws may be amended at any annual meeting of the Division by a two-thirds vote of the members of the Division voting, provided that notice has been given to all members 60 days in advance, or by a vote at other times of year. In such a case, the proposed amendments to the Bylaws shall be posted by the Society Secretary on the Web Page at least one month prior to voting. Ballots will be made available to the membership and one month will be allowed for voting. The ballot closing date shall be stated on the ballot.
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BYLAWS
DIVISION
OF COMPARATIVE ENDOCRINOLOGY
(Amended
June 2009; July 2011; January 2020)
Article I. Name
The official name shall be "Division of Comparative Endocrinology of the Society for Integrative and Comparative Biology."
Article II. Organization
This division shall be governed by the Constitution and Bylaws of the Society for Integrative and Comparative Biology.
Article III. Membership
Membership in the Division is open to all classes of members of the SICB. It is acquired by registration with the SICB Secretary.
Article IV. Purpose
The purpose of this Division shall be to facilitate communication among all the endocrinologists, but particularly those interested in general and comparative aspects of hormone research.
Article V. Officers
Officers of the Division shall be a Chair, Chair-Elect, Program Officer, Program Officer-Elect, Secretary, and a Secretary-Elect. The term of office for the Chair, Chair-Elect, and Secretary shall be for two (2) years. The term for Program Officer shall be for three (3) years. The term of office for the Program Officer-Elect and Secretary-Elect shall be for one (1) year.
(a) Officers shall be elected by a simple majority by mail or electronic ballot.
(b) The Chair, upon the completion of the second year in office, shall be succeeded by the Chair-Elect.
(c) Balloting for a new Chair-Elect will be conducted in the second year of office of the incumbent Chair and Chair-Elect.
The Officers plus the Graduate Student/Post-doc Representative shall constitute an Executive Committee responsible for divisional affairs. The officers shall be elected by a plurality vote of the members conducted by a ballot prior to the annual meeting by a procedure consonant with the Bylaws of the Society for Integrative and Comparative Biology. At least two candidates should be placed on the ballot. In the event that the election results in a tie, the outcome will be determined by a majority vote of the elected officers of the Divisional Executive Committee. If the votes cast by the Executive Committee result in a tie, the deciding vote will be determined by the divisional Chair. A brief biography of each candidate shall be made available on the ballot. The term of office of all elected officers and appointed representative shall begin at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire. In the case when a divisional office is unexpectedly vacated, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the Chair, in consultation with the Divisional Executive Committee, will appoint someone to serve until elections can be held to fill the position. If the office of Divisional Chair is vacant, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
Article VI. Chair
The Chair shall serve for a term of two years, directing the affairs of the Division and presiding at its business meetings. He/she shall represent the Division on the Society Executive Committee. He/she shall appoint at any time those committees as may be required to assist him/her to conduct the affairs of the Division. At or before the Annual Meeting, he/she must appoint a nominating committee, consisting of a chair and two members, to present a slate of candidates to be elected for the office or offices to be filled for the following year. In the circumstance where an elected officer is unable to complete his or her term of office, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the Chair, in consultation with the Divisional Executive Committee, will appoint someone to serve until elections can be held to fill the position. If the office of Divisional Chair is vacant, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
Article VII. Chair-Elect
The Chair-Elect shall serve for two (2) years and assume the duties of the Chair after the two-year term of office of the incumbent Chair has been completed, as well as when that person is unable to act. He/she shall assist the Chair in the conduct of the affairs of the Division whenever he/she is so requested by the Chair.
Article VIII. Program Officer
The Program Officer shall arrange programs for the meetings of the Division. He/she shall be elected for a term of three (3) years. The Program Officer shall coordinate special programs with the Program Officers of the Society and of related societies and divisions, as desirable.
Article IX. Program Officer-Elect
The Program Officer-Elect shall assume the duties of the Program Officer whenever that person is unable to act. He/She shall serve for a term of one year after which he/she shall automatically assume the position of Program Officer.
Article X. Secretary
The Secretary shall keep the records of the Division and handle its business affairs in accord with the directives of the Chair. He/she shall maintain complete files of the Division's activities, summarize and present these at business meetings, prepare the Newsletter of the Division, and at the termination of his/her office transmit the files in good order to the successor. He/she shall be elected for a term of two (2) years.
Article XI. Secretary-Elect
The Secretary-Elect shall assume the duties of the Secretary whenever that person is unable to act. He/She shall serve for a term of one year after which he/she shall automatically assume the position of Secretary.
Article XII. Continuity of Offices
Program Officer and Secretary are to be elected in alternate years.
Article XIII. Nominations
The Nominating Committee shall prepare double nominations for each office to be filled and submit them to the Secretary prior to February 1 of each year.
Article XIV. Finances
Expenses of the Division shall be paid from the treasury of the SICB within limits of the amount allotted for this purpose in the annual budget of the Society, and from grants received for special projects. Grant applications to national foundations are to be prepared in consultation with the president of the SICB.
All members of the Division of Comparative Endocrinology will be assessed an annual fee to be used to pay routine divisional financial obligations to affiliated societies, or for the support of regional or international meetings at which the DCE is recognized as an official component of the SICB. The fee will be double the annual dues set by the International Federation of Comparative Endocrine Societies (IFCES) to allow for the establishment of a fund to provide support for regional and international comparative endocrinology meetings. Applications for support for regional and international meetings will be made to the chair of the DCE.
Article XV. Meetings
An annual national meeting of the Division will be held every year as part of the Annual Meeting of the Society. Regional conferences and symposia may be arranged by groups of members in collaboration with the divisional executive committee. A business meeting of the Division shall be held annually at the Annual Meeting of the Society. Notice of meetings and calls for papers shall be sent out with the appropriate announcements of the Society.
Article XVI. Annual Report
An annual report and official notices shall be included in the records of the SICB.
Article XVII. Best Student Presentation Awards
Two awards will be given in the Best Student Presentation competition at the Annual Meeting: one for the best oral presentation and one for the best poster presentation. Competitors must be members of SICB. The award for the best oral presentation will be named the Aubrey Gorbman Award. The award for the best poster presentation will be named the Lynn Riddiford Award. Student-in-Training Members, Graduate Student Members and those who have received a Ph.D. within 12 months of the competition are eligible to compete for awards. The work presented must be original and must have been carried out principally by the student competitor.
Article XVIII. Amendments
These Bylaws may be changed or amended at any annual meeting by two-thirds vote of those present or by at least two-thirds of the members responding to a mail or electronic ballot, provided that notice has been given to all members sixty (60) days in advance.
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BYLAWS
DIVISION
OF COMPARATIVE PHYSIOLOGY & BIOCHEMISTRY
(As amended December 1983; December 28, 1986; December 1988; September 1990; December 1993; March 1995; December 1995; January 2002; January 2004; January 2009; July 2011)
Article I. Organization
The name of this division shall be the Division of Comparative Physiology and Biochemistry of the Society for Integrative and Comparative Biology. It shall be governed in accordance with the Constitution and Bylaws of the Society.
Article II. Membership
Membership in the Division is open to all classes of members of the SICB. It is acquired by registration with the SICB business office.
Article III. Purpose
The purpose of the Division shall be to facilitate communication among comparative physiologists and biochemists.
Article IV. Officers
Officers of the
Division shall be a Chair, a Chair-Elect, a Past Chair, a Program
Officer and a Secretary.Elections of officers shall be held by both paper and appropriately secure electronic ballots. A brief biography of each candidate shall be made available on the ballot. The term of office of all elected officers and appointed representatives shall begin at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire.
The Officers plus the
graduate student representative shall constitute an Executive
Committee responsible for divisional affairs.
In the circumstance where an elected officer is unable to complete his or her term of office, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the Chair, in consultation with the Divisional Executive Committee, will appoint someone to serve until elections can be held to fill the position. If the office of Divisional Chair is vacant, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
Article V. Chair
The Chair shall preside at business meetings of the Division, and shall represent the Division on the Executive Committee of the Society. Each year the Chair shall appoint a Nominating Committee of three divisional members and such other committees or representatives to committees as may be desirable to promote affairs of the Division in the Society. All proposals submitted on behalf of the Division to granting agencies shall be signed by the Chair or be delegated by the Chair for approval by the Chair-elect. The Chair shall serve a term of two years and shall not be eligible for reelection within three years.
Article VI. Chair-Elect
The Chair-Elect shall assume the duties of the Chair whenever that person is unable to act, and shall succeed the Chair. Election shall be for a term of one year, beginning with the second year of the Chair term.
Article VII. Past Chair
The Past Chair shall assist the Chair and other members of the divisional Executive Committee in handling divisional affairs. The Past Chair assumes this position upon completion of a term as chair and shall serve for two years. The Past Chair shall serve as a member of the Nominating Committee. The Nominating Committee will present two candidates for each office and certify to the Secretary that each candidate has declared a willingness to run for office, and to serve if elected.
Article VIII. Program Officer
The Program Officer shall arrange programs for meetings of the Division, which shall include coordination of joint or special programs with the Program Officer of the Society for Integrative and Comparative Biology and with the program officers or secretaries of other divisions or societies when desirable. Election shall be for a term of two years. The Program Officer shall not be eligible for reelection within two years.
Article IX. Secretary
The Secretary shall keep divisional records, coordinate the production of the biannual Divisional newsletter, and conduct business affairs in consultation with the Executive Director, the Society for Integrative and Comparative Biology. The term of elective office shall be two years and alternate with the term of the Program Officer. The Secretary shall not be eligible for reelection within two years.
Article X. Graduate Student Representative
The Division Chair shall appoint a Graduate Student Representative for a term concurrent with the Division Chair. The Graduate Student Representative will contribute to the biannual Divisional newsletter and represent DCPB at the graduate student/postdoc lunch at the annual Society meeting. The Graduate Student Representative will serve on the Divisional Executive Committee as a non-voting member.
Article XI. Finances
Necessary expenditures of the Division shall be paid from the treasury of the Society within the limits set by the Executive Committee of the Society in the annual budget. Expenditures in support of international societies of which the Division is a member will be paid from an assessment levied annually on Division members, in addition to SICB dues. The amount of the assessment will be determined by the DCPB Executive Committee. Assessment funds will accrue across years, and be managed through the management company, and disbursed with authorization by the Chair, upon the recommendation of the Executive Committee of the Division. The Chair shall authorize all disbursements, and coordinate financial procedures with the Executive Director of the Society.
Article XII. Meetings
A business meeting of the Division shall be held annually, normally concurrent with meetings of the Society for Integrative and Comparative Biology. Notice of this and other meetings shall be sent at least sixty (60) days in advance to all members of the Division.
Article XIII. Awards
A. Best Student Presentation Awards
Two awards will be given in the Best Student Presentation competition at the Annual Meeting, one for the best oral presentation and one for the best poster presentation. Each year the award will be titled in honor of a deceased distinguished comparative physiologist or biochemist. The name of the honored person will be selected by the DCPB Executive Committee. Each award will include a certificate and monetary prize. Undergraduate students and graduate students who have not yet been awarded the PhD are eligible for the award, as are new PhD's who have received the degree no more than 12 months prior to the meeting. The work must be original and must be carried out principally by the student presenting the paper or poster. A student who applies must be a member of the Division of Comparative Physiology and Biochemistry. In any one year, a student can enter either the oral or poster competition The DCPB Chair will appoint a DCPB member to chair the student competition and, in consultation with that member, will select the other judges.
B. Bartholomew Award
An annual prize may be given to a young investigator for distinguished contributions to comparative physiology and biochemistry or to related fields of functional and integrative biology. The formal title for this award is "The George A. Bartholomew Award." Eligible candidates are those who are members of the SICB and who have completed their doctorate within the past seven years. The Chair of the Division shall appoint an Award Committee consisting of at least three divisional members with diverse interests to serve as judges. The Chair of the Division will designate one of the members as the chair of the Award Committee. Committee members will normally serve for no more than three years, with at least one member being replaced each year. Candidates may apply directly or be nominated, but both types of candidates will be evaluated equivalently. Applicants shall submit to the Chair of the Award Committee a short description of their work, selected reprints, and curriculum vitae; and also request three letters of recommendation. Nominators must arrange for these same materials (except that only two additional letters of recommendation are required) to be submitted to the Committee. The Committee may recommend for approval one candidate to the Chair of the Division. Each year's winner will be invited to present a special address at the annual meeting. The Chair of the Division may authorize reimbursement of appropriate expenses incurred by the winner in attending the meeting. The Chair may also authorize a cash prize. The awardee will be presented with a certificate signed by all current Divisional officers.
Article XIV. Publications
The Division (DCPB) sponsors two research journals: a) Comparative Biochemistry and Physiology (CBP); and b) Physiological and Biochemical Zoology (PBZ). The terms of the relationships between DCPB and these journals are:
a) This section recognizes that the DCPB of the Society for Integrative and Comparative Biology is one of several societies that sponsor the journal Comparative Biochemistry and Physiology (CBP).
i) CBP will have up to nine Associate Editors, which will expand to 12 in the future, and 36 Editorial Board Members. The terms of service of the Associate Editors will be three years, non-renewable until at least three additional years have passed. The Editors, however, following a timely third year review of the performance of the Associate Editors carried out in consultation with the DCPB Executive, may renew the appointment of an Associate Editor if the Editors determine that this is in the best interests of CBP. Such a reappointment will be for only one additional three year term. The terms of service of the Editorial Board Members will be three years, non-renewable until at least three additional years have passed. The Editors, however, following timely third year reviews of the performance of an Editorial Board member carried out in consultation with the DCPB Executive, may renew the appointments of Editorial Board for one additional three year term if the Editors determine this is in the best interest of CBP. No individual will be appointed for more than two consecutive terms. In the event that either an Associate Editor or one or more of the Editorial Board members resigns or is otherwise unable to complete his/her term, the Editors will follow the regular nomination and appointment processes to find replacements. These replacements will then serve regular three-year terms.
ii) In the appointment of the Associate Editors and the Editorial Board, the Editors will attempt to achieve a balance of international and regional representation. There will normally be two Associate Editors representing DCPB. These appointments are made by the Editors from a list of candidates nominated by the DCPB Executive. All candidates on these lists must be mutually acceptable to both sides. Associate Editors must be active members of DCPB. The DCPB will be represented by six (6) appointments to the Editorial Board.
iii) One of the Associate Editors or his/her designated representative will present annual oral and written reports on the activities of the journal at the Business Meetings of DCPB.
iv) The overall intent of this section is that all aspects of the relationship between DCPB and CBP will be carried out on the basis of full and open consultation, shared responsibility and collegiality.
b) The Editor of PBZ is appointed by the Board of University Publications, University of Chicago (BUPUC) based on the recommendation of the DCPB Executive. The Editor shall serve for a term of five years, with reappointment for only one additional term permissible. The Editor may request the appointment of an associate editor(s). The appointment(s) of Associate Editor(s) will be made by the BUPUC with the approval of the DCPB Executive. The Editorial Board of Physiological and Biochemical Zoology shall be appointed by the Editor, following consultation with the DCPB Executive. Early in the fifth year, the DCPB Executive will review the performance of the Editor and recommend to BUPUC whether or not the Editor should be appointed to a second five-year term. In the event that the editor resigns early or is otherwise unable to complete his/her term, the BUPUC will consult with the DCPB Executive and appoint a mutually agreeable replacement, who will then serve a five-year term and be eligible for an additional term. The term of office of the Associate Editor(s) will be coterminous with that of the editor.
The Associate Editor(s) shall serve for a term of five years, with reappointment for one additional term permissible; members of the Editorial Board shall serve for terms of three years, with reappointment for one additional term permissible. No individual will be appointed for more than two consecutive terms.
The Editor or his/her designated representative will present annual oral and written reports on the activities of the journal at the Business Meetings of DCPB.
The overall intent of this section, excluding the business aspects of journal operations that are the purview of BUPUC, and the day-to-day editorial matters that are the purview of the editorial staff, is that all aspects of the relationship between BUPUC, the editorial staff and DCPB will be carried out on the basis of equal authority, shared responsibility and collegiality.
Article XV. Annual Report
The Division shall report in writing to the Secretary, the Society for Integrative and Comparative Biology, in advance of the annual meeting of the Society. Its official notices and voted actions shall be included in the records of the Society.
Article XVI. Amendments
The Bylaws may be amended at any annual meeting by a two-thirds vote of those present provided that notice has been given to all members at least sixty (60) days in advance or by at least two-thirds vote of the members responding to a mail ballot. In either case, it is the responsibility of the Executive Committee to assure that opportunities for discussion, either verbal or written, occur before a ballot is taken.
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BYLAWS
DIVISION
OF ECOIMMUNOLOGY AND DISEASE ECOLOGY
(June 2014)
Article I. Organization
The name of this division shall be the Division of Ecoimmunology and Disease Ecology (DEDE) of the Society for Integrative and Comparative Biology. It shall be governed in accordance with the Constitution and Bylaws of the Society.
Article II. Membership
Membership in the Division is open to all classes of members of the SICB. It is acquired by registration with the SICB business office.
Article III. Purpose
The purpose of the Division shall be to facilitate communication, research, and data sharing among eco-immunologists and disease ecologists. The division will also promote mentoring and training of students and early career investigators in excellence of research and the fundamentals of societal business.
Article IV. Officers
Officers of the Division shall be a Chair, a Chair-Elect, Program Officer, Program Officer-Elect, Secretary, and Secretary-Elect. Elections of officers shall be held by either paper or appropriately secure electronic ballots. A brief biography of each candidate shall be made available on the ballot. Unless otherwise stated, the term of office of all elected officers and appointed representatives shall begin at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire. The Officers shall constitute an Executive Committee of the Division and are responsible for divisional affairs.
Section 1. Elections
Nominations for all offices shall be prepared by a Nominating Committee appointed by the Chair in consultation with the Divisional Executive Committee. At least two candidates for each office should be named and all candidates must be members in good standing of the Society for Integrative and Comparative Biology. Election of officers shall be held by either appropriately secure electronic ballots or paper ballots. The names of candidates for offices shall be published in advance of a mail ballot, and a brief biography of each candidate shall be made available on the ballot.
Section 2. Vacancies in Office
In the case when a divisional office is unexpectedly vacated, the following provisions are made: The Chair, in consultation with the Divisional Executive Committee, will appoint someone to serve until elections can be held to fill the position. If the office of Divisional Chair is vacant, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
Article V. Chair
The Chair shall preside at business meetings of the Division, and shall represent the Division on the Executive Committee of the Society. Each year the Chair shall appoint any committees or representatives to committees as may be desirable to promote affairs of the Division in the Society. The Chair shall serve a term of two years and shall not be eligible for reelection within two years.
Article VI. Chair-Elect
The Chair-Elect shall assume the duties of the Chair whenever the Chair is unable to act. The Chair-Elect shall serve immediately upon election and automatically be advanced to the Chair when the term of the Chair-Elect’s predecessor ends. The Chair Elect will serve a maximum of term of two years before assuming the role of Chair. The Chair-Elect shall serve as a member of the Nominating Committee.
Article VII. Program Officer
The Program Officer shall arrange programs for meetings of the Division, which shall include coordination of joint or special programs and meetings with the Program Committee of the Society and with the officers or secretaries of other divisions or societies when desirable. The Program Officer will serve for a term of two year. The Program Officer shall be eligible for re-election for only one additional term.
Article VIII. Program Officer-Elect
The Program Officer Elect shall assist the Program Officer when requested. The Program Officer-Elect shall serve a term of one year and automatically be advanced to Program Officer.
Article IX. Secretary
The Secretary shall keep divisional records, coordinate the production of the Divisional newsletters, and conduct business affairs in consultation with the Executive Director of the Society. The Secretary will serve a term of two years. The Secretary shall be eligible for re-election for only one additional term.
Article X. Student/Postdoctoral Affairs Committee Representative
The Chair, acting in consultation with the Divisional Executive Committee, shall suggest a representative to serve on the society-wide Student/Postdoctoral Affairs Committee (SPDAC). Appointment shall be made by the SICB President for a term of up to three years and shall be renewable. The Student/Postdoctoral Affairs Committee representative must be a member in good standing of SICB. The Student/Postdoctoral Affairs Committee representative will serve on the Divisional Executive Committee as a non-voting member.
Article XI. Finances
Expenses of the Division shall be paid from the treasury of the SICB within limits of the amount allotted for this purpose in the annual budget of the Society, and from grants received for special projects. Grant applications to national foundations are to be prepared in consultation with the president of the SICB.
Article XII. Meetings
A business meeting of the Division shall be held annually, normally concurrent with meetings of the Society. Notice of this and other meetings shall be sent at least sixty (60) days in advance to all members of the Division.
Article XIII. Awards
The DEDE Chair will appoint a DEDE member to Chair an Awards Committee, and in consultation with that member, will select two other divisional members to serve on the Award Committee. The Awards Committee shall be responsible for organizing a committee of judges to review the student presentations awards, and review and select candidates for the Robert Lochmiller Award.
Section 1. Best Student Presentation Awards
Two awards will be given in the Best Student Presentation competition at the SICB Annual Meeting: one for the best oral presentation and one for the best poster presentation. In addition to a certificate, the winners will receive a cash prize and a journal subscription. Students must be members of SICB to enter the competition. Students who have not yet been awarded a Ph.D. are eligible for these awards, as are new Ph.D.’s who have received the degree no more than 12 months prior to the meeting and are presenting a paper on their graduate research. The work must be original and must have been carried out principally by the student presenting the paper or the poster. In order to be considered for either competition (oral or poster), the Best Student Presentation Program box MUST be checked on the SICB abstract submission form.
Best Student Oral Presentation Award
DEDE will group all the students competing for the Best Student Oral Presentation Award in a single oral session. By the time the SICB Program Committee convenes to assemble the meeting schedule, DEDE Division Officers must select up to eight students for the oral competition.
Each student in the competition will give a 15-minute talk, including 3 minutes for questions. The judging panel will attend all presentations and decide on a winner during the meeting.
Applicants not selected for the final oral competition will be contacted by the divisional Program Officer and given the option of giving an oral presentation during a regular session or presenting a poster and entering the Best Student Poster Presentation Competition.
Students entering the DEDE Best Student Oral Presentation Competition must submit a 1-page DEDE Competition Abstract (formatted as a pdf file) during the regular abstract submission process. This 1-page Competition abstract is in addition to the normal abstract required to be submitted to SICB. To be considered for the Best Student Oral Presentation Award, students MUST submit both their presentation abstract (by standard registration practices on the SICB website) and their extended DEDE Competition Abstract by the posted society-wide deadline for abstracts. No late submissions will be accepted.Guidelines for compiling the 1-page Competition Abstract:
· Submit a title and your name and affiliation.
· Use 12-point font with 1-inch margins.
· One small figure may be embedded in the Competition Abstract.
· The Competition Abstract must be saved as a pdf file and uploaded through the general abstract submission form.
Best Student Poster Presentation Award
To be considered for the DEDE Best Student Poster Presentation Award, students must submit their standard presentation abstract on the SICB website by the posted society-wide deadline for abstracts. No late submissions will be accepted.
Section 2. Robert Lochmiller Award
An annual prize may be awarded to a young investigator for distinguished contributions to the fields of ecological immunology and disease ecology. The formal title for this award is "The Robert Lochmiller Young Investigator Award." Eligible candidates are those who are members of the SICB and who have completed their doctorate within the past ten years. Candidates may apply directly or be nominated, but both types of candidates will be evaluated equivalently. Candidates shall submit to the Chair of the Awards Committee a short description of their work, two reprints of their strongest work, and a curriculum vitae; candidates should also have three letters of recommendation forwarded to the Awards Committee Chair. Nominators must arrange for these same materials (except that only two additional letters of recommendation are required) to be submitted to the Awards Committee. The Committee may recommend for approval one candidate to the Chair of the Division. The Chair of the Division may authorize reimbursement of appropriate expenses incurred by the winner in attending the meeting. The Chair of the Division may also authorize a cash prize. The awardee will be presented with a certificate signed by all current Divisional officers.
Article XV. Annual Report
The Divisional Chair shall report in writing to the Secretary of the Society for Integrative and Comparative Biology in advance of the annual meeting of the Society. Its official notices and voted actions shall be included in the records of the Society.
Article XVI. Amendments
These Bylaws may be changed or amended at any annual meeting by two-thirds vote of those present or by at least two-thirds of the members responding to a mail or electronic ballot, provided that notice has been given to all members sixty (60) days in advance. In either case, it is the responsibility of the Executive Committee of the Division to assure that opportunities for discussion, either verbal or written, occur before a ballot is taken.
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BYLAWS
DIVISION
OF ECOLOGY & EVOLUTION
(As amended May 30, 1980; January 1, 1985; May 20, 1986; September, 1990; December 1995; January 2000; June 2009; July 2011)
B) The term of office for the Chair, Chair-Elect, Program Officer, and Secretary shall be two (2) years. The term of office for the Secretary-Elect and Program Officer-Elect shall be one (1) year. The term of office of all elected officers and appointed representatives shall begin at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire.
C) In the circumstance where an elected officer is unable to complete his or her term of office, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the Chair, in consultation with the Divisional Executive Committee, will appoint someone to serve until elections can be held to fill the position. If the office of Divisional Chair is vacant, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
The results of the judging shall be tabulated by the Secretary, and a copy of the results given to at least one other member of the Divisional Executive Committee before leaving the meeting.
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BYLAWS
DIVISION
OF EVOLUTIONARY DEVELOPMENTAL BIOLOGY
(Adopted at the Atlanta meeting, Jan 7, 2000; amended June 2009; July 2011)
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BYLAWS
DIVISION
OF INVERTEBRATE ZOOLOGY
(Revised 1966, 1973, 1982, 1986, December 1993, December 1995, December 1996, January 2003, June 2009, January 2017)
In the circumstance where an elected DIZ officer is unable to complete his or her term of office, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the DIZ Chair, in consultation with the DIZ Executive Committee and the SICB President, will appoint someone to serve until elections can be held to fill the position. If the office of Division Chair is vacant, the DIZ Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held.
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BYLAWS
DIVISION
OF NEUROBIOLOGY, NEUROETHOLOGY, AND SENSORY BIOLOGY
(Adopted January 1998, Amended January 2000, June 2009, June 2016)
In the circumstance that an elected officer is unable to complete his or her term of office, the following provisions are made: If the office of Secretary or Program Officer is vacated early, the Chair, in consultation with the Divisional Executive Committee, shall appoint someone to serve until elections can be held to fill the position. If the office of Chair is vacant, the Divisional Executive Committee will appoint someone to serve as the interim Chair until an election can be held.
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BYLAWS
DIVISION OF BOTANY
(Adopted December 2019)
Article I. Purpose
The purpose of this Division shall be to encourage and to advance research and teaching of botany, and to facilitate communication and free exchange of ideas among scientists within biology broadly and among other disciplines of science.
Article II. Name
The official name of this Division shall be "The Division of Botany of the Society for Integrative and Comparative Biology."
Article III. Organization
The Division of Botany, being one of the various divisions of the Society for Integrative and Comparative Biology, shall be governed by the Constitution and Bylaws of that Society.
Article IV. Membership
Any member of the Society for Integrative and Comparative Biology may, without payment of additional dues, become a member of this Division by registration with the SICB business office.
Article V. Officers
Officers of the Division shall be Chair, Chair-Elect, Past Chair, Program Officer and Program Officer-Elect, and Secretary and Secretary-Elect. The Officers-Elect shall be elected by a plurality vote of the members conducted by a ballot prior to the annual meeting by a procedure consonant with the Bylaws of the Society for Integrative and Comparative Biology. In the event that the election results in a tie, the outcome will be determined by a majority vote of the Divisional Executive Committee. If the votes cast by the Executive Committee result in a tie, the deciding vote will be determined by the divisional Chair. The term of office of all elected officers and appointed representative shall begin at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire. In the case when a divisional office is unexpectedly vacated, the following provisions are made: If the offices of Secretary, Secretary-Elect, Program Officer or Program Officer-Elect is vacated early, the Chair, in consultation with the Divisional Executive Committee, will appoint an interim officer to serve until elections can be held to fill the position. If the office of Divisional Chair is vacated early, the Divisional Executive Committee, in consultation with the SICB President, will appoint someone to be the interim Chair until an election is held. If the office of Past Chair is vacated early, the position will be left open until the current Chair becomes the Past Chair.
Article VI. Chair
The Chair shall promote the interests of the Division, preside at the business meetings of the Division, represent the Division on the Executive Committee of the Society, appoint the Nominating Committee in advance of the annual meeting and, in accordance with Article XI, appoint other committees as may be desirable. The Chair shall serve for two years without eligibility for re-election for consecutive terms.
Article VII. Chair-Elect
The Chair-Elect shall assist the Chair and act for the Chair when the latter is absent. The Chair-Elect shall serve for a period of two years and then be automatically advanced to Chair. If called upon, the Chair-Elect shall assist the Program Officer with the organization of symposia. They shall sign all proposals to federal granting agencies on behalf of the Division.
Article VIII.Past Chair
Upon expiration of the term of office, the Chair shall automatically become the Past Chair. The Past Chair shall serve on the Divisional Executive Committee. The Past Chair shall serve for two years.
Article IX.Program Officer
The Program Officer shall arrange for the programs of the Division. The Program Officer shall serve for three years, with eligibility for re-election for up to two consecutive terms.
Article X. Program Officer-Elect
The Program Officer-Elect shall assist the Program Officer and act for the Program Officer when the latter is absent. The Program Officer-Elect shall serve for a period of one year and then be automatically advanced to Program Officer.
Article XI. Secretary
The Secretary shall be editor of the Newsletter of the Division, shall be the recording secretary of the Division, and shall perform such other duties assigned by the Chair. The Secretary shall serve for two years and shall be eligible for re-election.
Article XII. Secretary-Elect
The Secretary-Elect shall assist the Secretary and act for the Secretary when the latter is absent. The Secretary-Elect shall serve for a period of one year and then be automatically advanced to Secretary.
Article XIII. Executive Committee
The Officers of the Division listed in Article V shall comprise the Executive Committee of the Division. Members of the Executive Committee shall confer informally on all matters of policy and shall conduct the affairs of the Division.
Article XIV. Committees
Each year the Chair shall appoint a Nominating Committee of three members. The Chair may appoint such other ad hoc committees as are desirable. Standing Committees may be established or discontinued by the concurrence of, and in such manner as may be determined by, the Executive Committee.
Article XV. Finances
The expenses of the Division shall be paid from the treasury of the Society and in any year may not exceed the sum allotted to the Division. The Chair shall authorize all disbursements and coordinate financial procedures with the SICB Executive Director.
Article XVI. Meetings
An annual business meeting of the Division shall be held at least once a year in conjunction with the annual meeting of the Society for Integrative and Comparative Biology. Division meetings may be held at other times and places on call of the Chair or when requested in writing by a petition signed by at least 15 members of the Division. Notice shall be sent to each member of the Division 60 days in advance of any such meeting.
Article XVII. Amendments
These Bylaws may be amended at any annual business meeting of the Division by a two-thirds vote of the members of the Division voting, provided that notice has been given to all members 30 days in advance, or by a two-thirds vote of the members of the Division voting at other times of year. In such a case, the proposed amendments to the Bylaws shall be posted on the Society web site, ballots will be made available to the membership electronically, and 30 days will be allowed for voting. The ballot closing date shall be stated on the ballot.
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BYLAWS
DIVISION OF PHYLOGENETICS AND COMPARATIVE BIOLOGY
(Adopted 1967; Amended June 1991, December 1993, July 1997, January 2005, June 2009, July 2011, January 2014)
Article I. Name and Purpose
Section 1. Name
The official name of this division of the Society for Integrative and Comparative Biology shall be "The Division of Phylogenetics and Comparative Biology."
Section 2. Purpose
The field of systematic biology (nomenclature, taxonomy, phylogenetics) provides the fundamental scaffolding for all other areas of biological inquiry, whether the goal is to understand the origin and extent of biological diversity or to generate hypotheses of evolutionary relationships among organisms or genes. Moreover, its constituent parts are essential for all comparative approaches in evolutionary biology. The purpose of the Division shall be to advance, encourage, and coordinate research and publication in systematic and comparative biology, and to act as a liaison between workers in various scientific fields interested in the application of these approaches.
Section 3. Organization
The Division of Phylogenetics and Comparative Biology shall be governed by the Constitution and Bylaws of the Society for Integrative and Comparative Biology and the Bylaws of the Division.
Article II. Membership
Section 1.
Any member of the Society for Integrative and Comparative Biology may become a member of the Division of Phylogenetics and Comparative Biology by registering with the SICB business office.
Article III. Administrative Organization
Section 1. Officers
The officers of the Division shall be a Chair, Past Chair, Chair-Elect, Secretary, Secretary-Elect, Program Officer, and Program Officer-Elect. The Chair-Elect shall be elected before one annual meeting and serve for a term of one year, and shall then successively and automatically become Chair for a term of three years and then successively and automatically become Past Chair for two years. The Secretary-Elect shall be elected triennially, and shall hold office for a term of one year, and then successively and automatically become Secretary for three years. The Program Officer-Elect shall be elected to serve for one year and shall then successively and automatically become Program Officer for three years. The Chair may be re-elected to serve another term following the two-year term as Past Chair; the Secretary and Program Officer may be re-elected to successive terms.
Section 2. Student/Postdoctoral Representative
The Division Chair shall appoint a Student/Postdoctoral Representative for a term concurrent with the Division Chair. The Student/Postdoctoral Representative will contribute to the biannual Division newsletter and represent DSEB at the graduate student/postdoc lunch at the annual Society meeting. The Student/Postdoctoral Representative will serve on the Division Executive Committee as a non-voting member.
Section 3. Elections
Election of officers shall be by mail or appropriately secure electronic ballot of the Division. The names of candidates for offices shall be published by the Division at least thirty (30) days in advance of the due date of the ballot. All officers and appointed representatives shall assume the duties of their office at the end of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to begin, and will end at the adjournment of the second SICB Executive Committee meeting at the Annual Meeting in the year the term is to expire. In the case when the Chair in unexpectedly vacated without a Chair-elect in place, the Past Chair, and if unavailable the Secretary, shall assume the office of Chair. In the case when the offices of Secretary or Program Officer are unexpectedly vacated without an officer-elect in place, the current Nominating Committee will recommend to the Chair an interim officer to be appointed to serve the remainder of the term.
Section 4. Nominating Committee
The Division Nominating Committee consists of three members named by the Chair and is chaired by an appointee of the Chair. All members of the Nominating Committee must be members in good standing of the Society for Integrative and Comparative Biology.
Section 5. Nominations
Nominations for election to office shall be prepared by the Nominating Committee of the Division. At least two candidates for each position will normally be named. Each candidate must be a member in good standing of the Society for Integrative and Comparative Biology.
Section 6. Nominations by Petition
Candidates for elected offices may be nominated by petition of at least ten (10) Division members in good standing. Candidates nominated by petition must be members in good standing of the Society for Integrative and Comparative Biology.
Section 7. Executive Committee
The management of the Division shall be vested in an Executive Committee consisting of the officers of the Division and the Student/Postdoctoral Representative.
Section 8. Newsletter
A minimum of two Division of Phylogenetics and Comparative Biology Newsletters shall be distributed each year to inform the members of Division activities.
Section 9. Committees
Special committees may be authorized by the Executive Committee and shall be appointed by the Chair for one year. The Executive Committee shall review the need for each committee annually.
Section 10. Finances
The necessary expenses of the Division shall be paid from the treasury of the Society for Integrative and Comparative Biology but in no year shall the total expenses of the Division exceed the amount specified by the SICB. No officer or member of the Division shall have the authority to incur any expenses in the name of the Society except as above specified.
Article IV. Duties of the Officers
Section 1. Chair
The Chair shall preside at the business meeting of the Division, shall be responsible for the program and meetings of the Division and shall promote in every practical way the interests of the Division. The Chair shall represent the Division on the Executive Committee of the Society for Integrative and Comparative Biology.
Section 2. Past Chair
The Past Chair shall assist the Chair and other members of the divisional Executive Committee in handling divisional affairs. Should the Chair have reason to resign, or for other reason be unable to continue, without a Chair-Elect in place, the Past Chair shall be prepared to assume the office of Chair for the remainder of the term.
Section 3. Chair-Elect
The Chair-Elect shall attend meetings at which the Chair officially represents the Division whenever possible, in order to prepare for his/her term of office. Should the Chair have reason to resign, or for other reason be unable to continue, the Chair-Elect shall be prepared to assume the office of Chair.
Section 3. Secretary
The Secretary shall keep the records of the Division, prepare the Division Newsletters and shall perform other duties as may be assigned by the Chair. The Secretary shall substitute for the Chair in the event that the Chair, Chair-elect, and Past Chair are unable to act.
Section 4. Secretary-Elect
The Secretary-Elect shall assume the duties of the Secretary whenever that person is unable to act.
Section 5. Program Officer
The Program Officer shall arrange programs for meetings of the Division and shall coordinate special programs with the Program Officer of the Society for Integrative and Comparative Biology. The Program Officer will represent the division in meetings with the Program Officer of the society, as outlined in the relevant sections of the society by-laws.
Section 6. Program Officer-Elect
The Program Officer-Elect shall assume the duties of the Program Officer whenever that person is unable to act.
Section 7. Student/Postdoctoral Affairs Representative
The Student/Postdoctoral Affairs Representative shall represent Student and Postdoctoral members of the division on the divisional Executive Committee, and on behalf of the division society-wide.
Article V. Meetings of the Division
Section 1. Business Meeting
A business meeting of the Division of Phylogenetics and Comparative Biology shall be held at least once a year in conjunction with the annual meeting of the Society for Integrative and Comparative Biology.
Section 2. Special Meetings
Division meetings may be held at other times and places on call of the Chair or when requested in writing by petition by ten (10) members of the Division. Notice shall be sent to each member of the Division thirty (30) days in advance of any meeting.
Article VI. Quorum
Section 1.
Ten members shall constitute a quorum of the Division for a Business Meeting; and two a quorum for a meeting of the Executive Committee.
Article VII. David and Marvalee Wake Award for Best Student Presentations
Section 1. Awards
At each annual meeting of the Society, two awards, each consisting of an appropriate monetary sum and a certificate, may be made for student research in systematic biology. One award may be made to the best student oral presentation, and one to the best student poster presentation.
Section 2. Participation
Student-in-Training Members, Graduate Student Members and those SICB members who have received a Ph.D. within 12 months of the competition are eligible to compete for awards. The work should be original and principally the work of the student presenter. A student who wins best oral may not compete in best oral presentation contest in this division in the future. A student who wins best poster presentation may not compete in best poster presentation contest in this division in the future.
Section 3. Selection Committee
A selection committee shall be appointed each year by the Program Officer, consisting of at least three members of the Division of Phylogenetics and Comparative Biology. The selection committee will reserve the right to decline to make an award at any given meeting.
Article VIII. Amendments to the Bylaws
Proposed amendments to the Divisional Bylaws may be originated by the Executive Committee or by the members of the Division. Divisional Bylaws may be amended by at least two-thirds vote of the members of the Division present at any annual meeting of the Division or by at least two-thirds of members responding to a mail or electronic ballot. Proposed changes in the Bylaws must be mailed to the membership or posted on the Society's Web Page by the Secretary at least thirty (30) days prior to any vote being taken. Proposed amendments receiving at least two-thirds votes in the affirmative become effective 15 days after the ballots are counted. The Secretary will notify the Executive Committee and post the results on the Society's Web Page as well as in the appropriate fall or spring Newsletter
Article IX. Cooperation
The Division of Phylogenetics and Comparative Biology shall make every effort to coordinate its programs and activities with those of the Society of Systematic Biologists and other organizations presenting material of interest to systematic zoologists, whenever such coordination and cooperation is in the best interests of the field of systematic biology.
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BYLAWS
DIVISION
OF VERTEBRATE MORPHOLOGY
(As
approved Dec. 29, 1960 and revised Dec. 29, 1967; 1975; 1980; 1982; 1990; June 2009; June 2014; June 2015)
a. Each student shall be allowed to compete for the D. Dwight Davis Award an unlimited number of times however a student may only win the award once.
b. The work must be original, must have been carried out by the competing student, and the student must be the first author. Co-authored papers may be entered into the competition, but the student must describe explicitly the contributions of all of the co-authors as part of the presentation. Failure to make the contributions of all listed co-authors clear may be grounds for disqualification.
c. The intention of the award is to recognize significant conceptual, observational, and experimental contributions to the field of vertebrate morphology. These shall be the major criteria for selection. Only outstanding work is to be recognized.
d. Acceptable standards of visual aids and oral presentation shall be required for consideration. Spectacular presentation techniques shall not by themselves qualify a paper.
a. The intention of the award is to recognize significant conceptual, observational, and experimental contributions to the field of vertebrate morphology. These shall be the major criteria for selection. Only outstanding work is to be recognized.
b. Acceptable standards of visual presentation techniques shall not by themselves qualify a poster.
